Employee Health Benefits Checklist & Timeline
Employee Health Benefits Checklist & Timeline
Managing your company’s group medical insurance plan requires careful planning. With the right checklist and timeline, you can ensure smooth renewals, avoid unnecessary premium increases, and provide uninterrupted coverage for your team. At Interexpat, we guide businesses through every stage of the process — making it simple and stress-free.
Why a Checklist and Timeline Matter
Renewing or setting up employee health benefits isn’t just about comparing prices at the last minute. A clear plan helps you:
Secure competitive quotes well ahead of deadlines.
Review your current plan’s performance, including loss ratios.
Adjust coverage tiers or benefits in line with company growth.
Communicate changes effectively to employees.
By following a structured approach, you protect your employees' health and your company’s bottom line.
Key Milestones Throughout the Year
Here’s a typical timeline to follow for managing group medical insurance:
6 Months Before Renewal
Review plan performance — Assess claims history, loss ratio, and employee feedback.
Identify business changes — Note expansions, restructures, or new offices that may impact your plan.
4-5 Months Before Renewal
Engage with your advisor — Start discussing options with Interexpat to explore market alternatives.
Request initial quotes — Begin gathering indicative quotes from multiple insurers.
3 Months Before Renewal
Refine plan design — Finalize coverage tiers, adjust benefits if needed, and consider adding wellness programs.
Compare final quotes — Evaluate proposals side-by-side with your advisor.
2 Months Before Renewal
Select insurer and plan — Make your decision and begin administrative preparations.
Communicate changes — Prepare employee communications outlining any updates to the plan.
1 Month Before Renewal
Complete paperwork — Submit forms, enrolment lists, and other required documents.
Confirm coverage details — Ensure all employees are correctly enrolled.
Throughout the Year
Monitor usage and satisfaction — Check in regularly on claims trends and employee experience.
Stay in touch with your advisor — We’re here year-round to support you, not just at renewal time.
How Interexpat Helps
Our team ensures you stay on track with:
Custom checklists tailored to your business.
A clear timeline so you never miss a step.
Unbiased advice and competitive quotes from multiple insurers.
Let’s make your next renewal your smoothest yet
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